The Company:
DB Engineering & Consulting (DB E&C) is a part of the DB group, a world-leading global railway company with an extensive organization in Germany and projects around the world. Our company offers a technically sophisticated and customized infrastructure, mobility and transport solutions.
Our mission:
With our sustainable concepts, gained from our experience in project work for decades, we ensure the future success of economic regions, make important contributions to the protection of the environment and help shape the world of the future. We represent 180 years of rail experience and our infrastructure projects connect continents. We set the standard for transportation and modern mobility.
The Role:
For our office in Medellin (Colombia) we are looking for a motivated, dynamic Administrative Assistant LATAM (m/f/d) to support the administration and office management activities in our newly created branch in Latin America. This role will include supporting the branch office in Colombia and in Uruguay. It is a great opportunity to join the team of international engineers and play a significant role in the back-office activities to support the expansion of the railway business in the region.
Your tasks
- Complete a broad variety of administrative tasks including completing expense reports; composing and preparing correspondence, presentations, and reports plus additional administrative tasks assigned by the Branch Manager
- Communicate directly with internal and external stakeholders and successfully support marketing initiatives and/or events
- Research, prioritize, and follow up on incoming issues and concerns addressed by the regional director. Determining the appropriate course of action, referral, or response.
- Provide a bridge for smooth communication between the regional director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Work closely and effectively with the employees to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Complete successfully critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, presentations
- Prioritize conflicting needs; handle matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures
- Deal with other admin activities delegated by the branch managers
- Cooperate closely with various departments in Germany including procurement, travel reimbursement any many others
Requirements:
- Strong work tenure: three to five years of experience supporting as an Administrative Assistant or Office Manager, preferably in a fast-paced and international environment
- Bachelor's degree or undergraduate degree (técnico) in engineering, alternatively business administration
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders
- Previous experience in working for LATAM region
- Fluency in Spanish and English (written and oral plus business correspondence - at least B2 Level), German would be an asset
- Demonstrates proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
- High sense of organization, priority management
- Demonstrates the ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Thinks forward and actively seeks opportunities and proposes solutions
- Experience and interest in internal and external communications, marketing and event organization
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
The position is located in Medellín, Colombia however the positions will cover both branches in Uruguay (remotely) and Colombia.
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